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Pillsbury Free Library
Serving Warner, NH since 1892
info@warner.lib.nh.us
603-456-2289
Mondays & Wednesdays: 1 - 5 pm
Tuesdays & Thursdays: 9 am -12 pm, 1 - 8 pm
Saturday: 9 am - 2 pm
Pillsbury Free Library » Policy for Use of Library Equipment

Policy for Use of Library Equipment

A. Definitions:

(Adopted June 21, 2011, revised April 2012)

“Library Equipment” includes, but is not limited to, equipment owned by the Library such as:

1. Devices and aides, electrical or otherwise, used to view, listen to, print, store, or modify information or data, such as photocopiers; computers and accessories (webcams, headphones, scanners, printers, disk and card readers); the microfilm reader; magnifiers; television; video player; film projector, electronic projector, eBook readers and audio book players, etc.

2. Other devices owned by the library but available for use in certain circumstances, such as phones, kitchen equipment (microwave, crock pot, coffee makers), or cleaning equipment (vacuum cleaners).

3. Certain items used for displays or programs, such as EZ-up tents, tables, chairs, podium, media table, easels, etc.

B. Use of Equipment in the Library

(Adopted June 21, 2011, revisions April 2012)

1. The Library Director may limit or revoke the use of Library equipment, due to inappropriate library use, supply costs, or maintenance reasons.

2. Staff computers, printers and scanners will be available for use only by staff, trustees, supervised volunteers, and shall be used for Library purposes only. The Staff computers are not to be used by the public. Staff shall not store personal files on any library computer. Printouts for personal use should be paid for at the same rate paid by the public.

3. Public Use computers are available for use in the library by any visitor 18 or older, and any minor under 18 who has written permission from a parent or guardian, subject to the conditions of the Computer Use and Internet Protection Policy. These conditions may limit time, type of use, number of simultaneous users, type or cost of printouts, etc. in accordance with relevant laws, consideration of others, and safety.

4. Non-staff photocopier(s), printers, and scanners may be used by the public, with assistance from staff as needed. Any printouts shall be paid for at the posted rates.

5. Other computer accessories such as webcams, disk and card readers, cables, etc. belonging to the library may be checked out for use with a library computer or a personal device being used in the library. For use in certain circumstances, speakers and microphones are also available. Such items must be returned to the circulation desk after use. The borrower is responsible for replacement or repair costs of any accessory that is lost, stolen, or damaged before being checked back in.

6. The Microfilm Reader must be used in the library building. Microfilm material will be available to all patrons of the library under the supervision of a librarian. Printouts from microfilm shall be paid for at the posted rate.

7. Visual aid devices such as magnifiers, lamps, monomouse, etc. are available for use in the Library by any library visitor.

8. The Library telephones are primarily for staff use but may occasionally be used to make essential local (non-fee) calls, or other calls approved by staff. Calls should be kept short, civil, and quiet, so as to not disturb other library users. A contribution may be requested for toll calls. The fax machine is for library use only.

9. The television, video players, laptop, speakers, projectors and screens (and any necessary accessories) are available for use in the Frank Maria Meeting Room for programs or instructional purposes, or other uses in the library that may be approved by the Library staff. Problems and malfunctions should be immediately reported to staff. The electronic projector and laptop must be booked in advance and may sometimes be in use elsewhere.

10. The Library’s reading devices such as monomouse, e-book readers, and audio book players may be used in the library if available. The borrower must be over 18 and must sign an agreement taking responsibility for replacement or repair if damaged or lost.

11. Easels, projector screens, whiteboard, chalkboard, tables, chairs, podium, etc. are available for use in the Frank Maria Meeting Room for programs and instructional uses. Other items such as standing lamps and magnifier devices may also be brought to the room from elsewhere in the building as needed, by arrangement.

12. Kitchen equipment (fridge, stovetop, microwave, crock pot, coffee makers, etc.), and cleaning equipment (vacuum cleaner) may be used for programs and events in the Frank Maria Meeting Room. The equipment must be left clean after use. Consumables (coffee filters, creamer, sweeteners, etc.) are available in limited quantities but must be replaced or paid for by the event organizers or participants.

13. Certain items used for displays or programs, such as EZ-up tents, are for Library use only.

C. Library Equipment Loan Policy

(Adopted February 2011, revisions April 2012)

1. Certain library equipment may be borrowed at no charge, for use at programs or events presented in the library, or for Community use outside the library. Examples would be the projector and the laptop computer.

2. Certain library equipment may be borrowed for personal home use.  Examples would be the monomouse magnifier, e-book readers, and audio book players.

3. Any person borrowing library equipment must have a valid Pillsbury Free Library borrower’s card and personal identification. The borrower must be age 18 years or older.

4. All borrowers must read the Library Equipment Loan Policy and sign the Library Equipment Borrower’s Agreement before borrowing library equipment.

5. The length of the check-out period shall be determined by staff, in response to borrower’s needs and other public demand.

6. Equipment will be inspected and inventoried after each use and is assumed to be in good working condition at the time of pick up. The cost of any repairs or replacements due to mishandling, or loss of equipment while checked out must be assumed by the borrower who has signed the Library Equipment Borrower’s Agreement. A replacement fee will be assessed to the borrower for any equipment or accessories damaged beyond repair, lost, or stolen, or if repairs will cost more than the purchase of a suitable new, equivalent item.

7. Borrowing privileges may be suspended or revoked if such costs are not paid, or if library regulations are violated in any way, including late return of equipment when needed by others.

D. Policy for De-accession of Library Equipment

(Adopted May 17, 2011)

1. When the Library Director determines that an item of equipment is no longer needed by the Library, the following procedures will be followed before de-accessioning/disposal:

a) Determine the legal status and safety of the item’s de-accessioning and disposal;
b) Remove protected data and software;
c) Determine appropriate “highest and best” use (sale, donation, re-purposing, recycling, safe disposal and/or destruction).
d) A list of items shall be provided to the Board and filed in the Library’s records.
e) If the item is of value over $500, disposition and price shall be determined by the Board of Trustees

2. If an item will be sold or donated, it will be offered in the following sequence of priority, to:

a) Departments of the Town
b) Warner organizations
c) Other NH Libraries
d) Staff and volunteers
e) Other organizations or individuals

3. Funds from the sale of equipment shall be deposited in a non-lapsing library fund*.

* A non-lapsing library fund is a fund containing monies that generally were not raised through taxation, and that remains under the control of the library trustees beyond the current year. The money in such funds may be spent in any year the spending is budgeted, or if unanticipated (not in the budget), may be spent in addition to the budget if the money was discussed and accepted at a public meeting during the same year. The funds may be in the same bank account as other funds as long as they are monitored and accounted for separately from funds raised by taxation.

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